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CampHQ

Staff Hub

One reusable staff profile. Controlled event access.

Adults can prepare core information once, authorise selected categories for a named CampHQ event, and review or revoke that access later.

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Profiles are created through event opt-in; public self-registration is not offered.

Staff Hub portal showing profile readiness and event access
The profile stays under staff control
Reusable core profile
Named event authorisation
Qualification reminders
Profile history

Consent stays visible

Prepare, authorise and stay in control

  1. 01

    Prepare the profile

    Keep core identity, contacts, medical, dietary, skills and qualification information ready.

  2. 02

    Authorise an event

    Review the named event and the information categories it requests before approving access.

  3. 03

    Review or revoke

    See active event access, revoke future access and review confirmed changes offered back by an event.

A staff-owned workspace

Useful between events, focused during them

Reusable profile

Keep core information ready without starting from an empty form

A profile can hold contact and organisation details, multiple emergency contacts, medical and dietary answers, skills and qualification records.

  • Explicit medical and dietary answers
  • Multiple organisations and emergency contacts
  • Qualifications, evidence status and expiry dates

Event access

Authorise a named event instead of sending a permanent copy

Event access is scoped to approved categories. Staff can see current authorisations and revoke future access from their account.

  • Verified event clients
  • Scoped profile categories
  • Visible revoke controls and token invalidation

Connected updates

Bring confirmed event changes back carefully

Where configured and authorised, an event can propose updates to reusable profile sections. Confirmations and conflict checks prevent silent destructive changes.

  • Field-level confirmations
  • Non-destructive merge behaviour
  • Version history for changed profile sections

Profile capabilities

Practical details, protected appropriately

Contact and emergency details

Maintain core contact information and multiple emergency contacts, including whether contacts are on or off site.

Medical and dietary information

Store explicit answers in encrypted fields and share only through authorised scopes.

Learn more

Skills and qualifications

Record skills, qualifications, expiry dates and controlled evidence documents.

Expiry reminders

Notify staff when configured qualification dates have passed without repeatedly sending the same reminder.

Event connections

Link compatible CampHQ events through verified, revocable authorisations.

Account controls

Provide profile history, password security and governed deletion requests.

Security and ownership

Designed for information staff should remain able to control

Personal, emergency, dietary, medical and qualification information is encrypted at rest. Event access is recorded, scoped and revocable, while document downloads remain blocked until configured malware scanning reports a clean result.

Read the Privacy Notice

Start a conversation

See how Staff Hub connects to your event

Contact us to discuss event-created staff profiles and the information your event needs.

Contact us