Event booking
Build registration journeys, manage group rosters, delegate participant details and review readiness.
Learn moreBuilt from real Scout events
Run complex events without the admin sprawl.
CampHQ brings registration, staff information and day-of operations into clear, role-aware workflows — designed for Scout events and adaptable to other organisations.
Readiness at a glance
Configurable registration
Delegated participant details
Reusable staff profiles
Day-of operations
One connected event journey
From first setup to event day
Give organisers, leaders, parents and staff a clearer next step without forcing everyone into the same view.
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01
Configure the event
Set dates, capacities, forms, event policies and the modules your event needs.
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02
Collect what matters
Share registration work with leaders, parents, adult participants and staff through scoped journeys.
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03
Run with a clearer picture
Review readiness, attendance and operational status from purpose-built event views.
The CampHQ platform
Clear tools for every stage of the event
Start with the workflows your event needs and keep each role focused on the information they are responsible for.
Staff Hub
Let adults prepare a reusable profile and control the information they authorise a named event to access.
Learn moreLive event coordination
Bring configured status, schedule and location updates into a clearer operational view.
Learn moreQR and NFC check-in
Record attendance and check-in activity using compatible devices and tokens.
Learn moreSensitive information controls
Support medical, dietary, emergency contact and consent workflows with role-aware access.
Learn moreReporting and finance admin
Create useful exports, finance records and operational summaries where those modules are configured.
Staff Hub
Prepare once. Choose what each event can access.
Staff Hub gives adults a reusable place for core contact, emergency, medical, dietary, skills and qualification information.
- Event-created opt-in rather than public self-registration
- Named event access that staff can review and revoke
- Expiry reminders and profile history
Scout-led, broadly useful
Built around people running real events
CampHQ starts with the practical demands of Scout events while supporting other organisations with similar registration and operational needs.
Scout Groups
Support section, district and larger events with workflows shaped by real Scout-event experience.
Explore this use caseCharities & Youth Organisations
Keep participant information and event administration structured without adding more spreadsheets.
Explore this use caseBusinesses
Adapt registration, attendance and operational tools to away days and organised activities.
Explore this use caseInformation deserves care
Clear responsibilities and practical controls
CampHQ is designed around data minimisation, scoped access, retention rules and a clear split between CampHQ and the organisation running each event.
Encrypted sensitive fields
Sensitive event and profile information is protected in transit and at rest.
Learn moreRole-aware access
People see the information required for the job they have been given.
Defined retention
High-risk event fields use a deletion schedule rather than indefinite storage.
Learn morePublished responsibilities
Privacy, processor and subprocessor information is available before you start.
Learn moreStart a conversation
Tell us what you are planning
We will help you work out which CampHQ workflows fit your event.